skip to main content

Policies

Information Collected by ASCE

ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our Privacy Policy.

Age

Attendees under the age of 18 are prohibited.

Assumption of Risk and Hold Harmless

All ASCE/EWRI events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and well-being, including, and without limitation, determining their level of fitness to take part in any such event or activity. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation. Attendees agree to release and hold harmless ASCE and its affiliates, employees, officers, directors, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses, of any kind which arise out of or result from attendance at and participation in the conference.

Photo and Video Recording of Sessions

ASCE may take photographs and/or make audio and visual recordings of the event, and participants grant to ASCE the absolute right and permission to use any such photographs or recordings that may be taken during the event for any purpose in its sole discretion.

Photos, video or audio recording(s) of any educational session that is used for personal profit, is strictly prohibited without prior written permission from both ASCE/EWRI and the session presenter(s).

Distribution of Literature or Promotional Information

Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.

Non-Discrimination Statement

As outlined in ASCE’s governing documents, ASCE functions and activities are intended to foster the expression and exchange of engineering ideas by all members, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific or technical merit. It is the responsibility of all participants and guests to conduct themselves in a professional manner in which all persons are treated with dignity and respect.

ADA Compliance/ Special Concessions

If you require special assistance at the conference, please submit a written description of your requirements with your registration form or email [email protected] no later than Wednesday, April 21, 2021. While ASCE/EWRI will make every effort to meet your needs, accommodations cannot be guaranteed without notification by the deadline.

Attendee Packets

Advance registrants will receive their name badges and tickets at the registration desk during registration hours. Due to the time constraints near and after the registration cutoff date, the appropriate paperwork may not have been forwarded to the on-site staff before their departure. Please be sure to bring your confirmation e-mail and a copy of the original paperwork for proof of registration.

Attire

The dress code for the conference is business casual (i.e. slacks, casual dresses) to business attire (i.e. business suits, neckties). Meeting room temperatures will vary, so wear layered clothing to ensure your personal comfort. We also recommend attendees wear comfortable shoes. Please note that certain events may have specific details on attire, and you should refer to the event for more information.

Automated Professional Development Hours (PDHs) Tracking

By attending certain conference sessions, technical tours, and seminars, you may earn PDHs, which are nationally recognized units of record. Please note there are differences from state to state in continuing education requirements for professional engineering licensure. Each state licensing board has the final authority to approve courses, credits, PDHs, and other methods of earning credits in that state. ASCE/EWRI strongly recommends that individuals regularly check with their state licensing boards for specific continuing education requirements in their jurisdictions that affect professional engineering licensure and the ability to renew licensure.

When you arrive at the registration desk to pick up your registration badge and tickets, you will notice that after your name badge you will receive a second badge, which includes your name and a bar code specific to your registration. Before you enter the room for a technical session or a plenary session, you must scan the bar code on your badge to receive PDH credit. The scanner will acknowledge a successful recording of your name for the specific session. We strongly recommend you scan your badge at the beginning of each session to eliminate any challenges and/or lines later.

Please remember, the only way to receive PDH credits is if you scan your bar code badge at the start of each session.

Look for a detailed instruction sheet when you receive your registration materials.

Badge Policy and Ribbons

Your conference registration name badge is your admission to the educational sessions. Tickets may be required for the pre- and post-conference events, meals, and special events. Ribbons will be available at the registration desk. As a safety precaution, please remove your badge when leaving the hotel.

If you have lost your badge, please see an ASCE staff member at the registration desk. There may be a charge to issue a replacement – up to $25. Tickets cannot be replaced. If you are unable to attend an event you have purchased an extra ticket for, you will be able to turn it in to registration desk. Only if ASCE is able to sell your ticket, will you be able to get a refund. Tickets will not be refunded for no shows.

Cancellations/Refunds

Cancellations must be sent in writing or via e-mail. All refunds are provided on a case-by-case basis and are reviewed 30 days post-conference.

Meal Functions

Please arrive on time for meal functions. We cannot guarantee the availability of food for attendees who arrive late. If it's a ticketed event, please make sure to have the correct ticket ready to hand to ASCE/EWRI staff.

Medical Emergencies

We hope that your visit to the EWRI Congress will be free from illness or injury but in case you or a family member needs medical attention during your time at the event please contact the hotel's front desk. Hotel security/staff will respond immediately to your location. For life-threatening emergencies, such as chest pain, shortness of breath, or severe abdominal pain call 911.

Meeting Room Overcrowding

ASCE/EWRI will make every effort to schedule popular events in rooms large enough to accommodate anticipated attendance. Because many events are extremely popular, it is wise to select alternative events as you plan your conference schedule ASCE/EWRI and the host facilities are REQUIRED to follow local fire regulations and may ask participants in rooms at capacity to choose another event.

No Smoking/ Vaping

ASCE/EWRI supports a “No Smoking/ Vaping” policy. Smoking/Vaping is prohibited in all venues hosting ASCE events.

Program and Session Cancellation

ASCE/EWRI reserves the right to cancel programs and/or sessions. In the unlikely event of a cancellation, all registrants will be notified and will receive a refund, if applicable, for technical tours, or ticketed events. Programs and sessions are subject to change, and ASCE/EWRI reserves the right to substitute a program, session and/or speaker of equal caliber to fulfill the educational requirements

Recycle Your Badge Holder

Please help ASCE stay “green” by returning your badge holder at the end of the convention in the receptacles provided by the registration desk.

Tour Policy

Please plan to arrive 15 minutes early, as buses will leave on time. ASCE cannot be held accountable or have the ability to provide transportation if you miss the departure time. Tours are available on a first-come, first-serve basis and have limited capacity. A separate registration fee is required to offset the costs involved with the tours. ASCE reserves the right to cancel a tour if the minimum registration is not met. Tour times are subject to change; please check with the conference front desk if you have any questions.

jump to top